St. Volodymyr Ukrainian Cemetery

Rules and Regulations (revised)

Table of contents

Part C – sale and transfer of lots

Part D – interments and disinterments

Part E – maintenance of graves

Part F – monuments and corner markers

Part C

Sale and Transfer of Lots

1. The Cemetery Trustees have the right to sell burial plots, sections of plot or single plots in accordance with approved plans by the Ministry of Government & Consumer Services for the Province of Ontario, a copy of which shall be held by the Cemetery Trustees.
2. The right to purchase burial space at St. Volodymyr Ukrainian Cemetery, in principle, is extended to persons as referred to in part, paragraph 6.
3. The purchaser of a plot purchases only the right to bury a deceased and to erect a monument in accordance with existing rules and regulations at the time; the ownership of the plot shall remain with the Cemetery.
4. The purchaser receives a certificate only on full payment of the established tariff.
5. The certificate must show:

a)       Surname, Christian name, address and telephone number of the purchaser;

b)       Location and size of the purchased space;

c)       Date of purchase;

d)       Price of purchase;

e)       Amount set aside for perpetual care and maintenance;

f)        Name of the financial institution where the Trust funds are held.

6. The certificate of a burial in a plot of the cemetery shall indicate the amount to be set aside for perpetual maintenance as set out in the Cemetery charges.
7. Any plots gifted by the Church, or otherwise gifted, shall in any event require the gifting part to make the usual and specified contribution per plot to the perpetual maintenance fund.
8. It is essential to ensure accuracy in cemetery records. The Cemetery trustees shall require that upon every transfer of burial right in a plot, all necessary information as required of a new owner, shall be submitted to the Cemetery Trustees. All fees in accordance with the schedule of payment shall also be paid. Transfer of ownership of plots may only be made in the case of fully paid up plots as laid out in the price schedule.
9. Sale of plots may only be sold back to the Cemetery to ensure accuracy of records. The Cemetery will buy back plots at the original purchase price to prevent any speculation on the price of plots.

Part D

Interments and  Disinterments

1. Interments in the cemetery may only take place subject to prior notification by family members; spouse; lawyer; executor of the deceased.
2. The Administrator or other member of his staff in his absence, or any member of the Cemetery Trustees must be presented during the interment.
3. Permission for the interment as issued by the local registration office and indicating the death of the deceased has been registered must be available to and deposited with representative of the Cemetery Committee prior to interment.
4. In each case or burial, the Cemetery Trustees must received the following information about the deceased:

a)       Name and Surname;

b)       Date and place of birth;

c)       Last known address;

d)       Date and place of death;

e)       Address of nearest next of kin of the deceased;

f)        Date of interment;

g)       Lot number;

h)       Location of interment;

i)         Name of Funeral Director.

The type, length and width of the coffin of outer case should be given, as well as the location of the graves to be opened. The Cemetery Trustees cannot be responsible for errors in preparation for interment for reasons of inaccurate information given.

5. If the funeral reservation is made by telephone, the Cemetery Trustees will not be responsible for errors or misunderstandings. Any instructions shall be confirmed in writing following the telephone reservations and sent written instructions should be received prior to interment.
6. The individual who orders the funeral will be responsible for costs involved with the subject’s funeral.
7. Interment cannot take place on a plot without prior written permission of the owner of the plot or his legal representative.
8. Prior notice of at least 48 hours shall be given, except in unusual circumstances. If the conditions are not followed, the Cemetery Trustees will not be responsible for the preparation of the grave being late.
9. Funeral cannot take place on Sundays and Statutory holidays, except when the provincial ministry of health requests that the deceased must be buried within 24 hours for reasons of contagious disease.
10. A grave may be opened for interment or disinterment in the presence of a member of the Cemetery Trustees or in special cases, by written permission of the Cemetery Trustees and such other authorities as required by law.
11. Each grave shall be of sufficient depth to permit at least three feet of soil coverage over the coffin or outer case.
12. In opening a grave, earth may not be thrown over neighboring graves. After closing a grave, surplus soil must be removed to an area designated by the Administrator of the cemetery.
13. Funeral costs include opening and closing of the grave, lowering devices, shoring the opening and cover the grave with earth. The costs are based on the size of the grave and the hours of work required.
14. Disinterment may only take place by specific permission of the local Health Department (Medical Officer) and the owner of the plot; except when requested by court order.
15. The funeral procession shall follow the route designated by the Administrator of the Cemetery. 

Part E

Maintenance of Graves

1.       All graves shall be leveled, grassed and the grass shall be cut periodically as required to ensure a neat appearance. This service is included in the charge for plots and will be the responsibility of the cemetery personnel.

2.       No trees or shrubs are permitted on purchased plots other than those approved by the Cemetery Trustees.

3.       Flowers, on plots with a monument, may be permitted but cannot be spread beyond 20 inches in width and shall be located in front of the monument.

4.       All work on graves must be approved by the Administrator.

5.       Flowers that have dried, or have been frost killed after the first fall frost, must be removed from the graves.

6.       Memorial wreaths may be placed in the cemetery after the November 15^th of any year. In order to preserve the proper appearance of the grounds, they must be removed before April 15th of the following year or the cemetery authorities will remove them and dispose of them.

7.       Rubbish must not be scattered about the cemetery. Suitable depositories will be available throughout the cemetery for withered flowers and other rubbish.

8.       On completion of work on the graves, all materials and equipment must be removed form the cemetery. The groundskeeper will not be responsible for objects left behind for work done on graves.

9.       Plot owners may not change the general condition of the plot without prior approval of cemetery staff. Should this happen, the Cemetery Trustees will bring the plot to its original condition at the cost of the individuals makings the alteration.

10.    Persons not authorized to do so may not grass cover graves nor change the corner markers.

11.    The Cemetery Trustees are not responsible for the damage done to materials or equipment left in the cemetery or object lost there.

Part F

Monuments and Corner Markers

1. For the purpose of the section, a monument is understood to be “any permanent form of monument which arises beyond ground level”.
2. To erect or place a monument, all costs in accordance with approved scheduled must first be paid.
3. The foundations for monuments must be built by the Cemetery Trustees or by persons authorized by the Cemetery Trustees at the cost of the owner. The contractor constructing the monument in his application for permission to place a monument must indicate the size of the monument and the date it is required, but must give a minimum of two weeks prior notice.
4. Foundations for monuments shall be of sufficient depth to with stand frost heaving. The top of the base may extend 3 inches beyond each side of the monument. if wrong dimensions are given in the application, and the dimensions of the monument and the foundation do not match, the foundation will be removed and another built at the owners expense.
5. The cost of the foundation as laid out in the schedule must be paid prior to commencement of the work.
6. Only one monument per plot is permitted and it must be located in the space reserved for it unless the Cemetery Trustees approve changing this location.
7. All monuments, gravestones or markers should be constructed of bronze, marble or granite. The bottom of bases and markers must be cut level and true.
8. Inscriptions on monuments, which affront the dignity of the cemetery or the deceased, are not permitted.
9. In addition to a monument, a grave marker (not exceeding 18 inches by 24 inches), may be placed flush with the ground at the end of the grave furthest from the monument. Such markers should be bronze, marble, or granite and be between 3 and 5 inches think. Such markers must be set in by the Cemetery Trustees in accordance with the fee schedule.
10. A plot owner, at his cost, can request from the Administrator, corner markers of his plot or plots. The corner stones must be bronze, stone or cement, between 6 and 7 inches square and not shallower than 6 inches. On the surface the number and section of the plot should be marked. Such corner markers must be flush with the ground.
11. If, in the opinion of the Cemetery Trustees, a monument or other grave marker of the inscription on them is an affront to the dignity of the Ukrainian Cemetery or the deceased buried therein, the Cemetery Trustees reserve the right to remove such a monument, or other structure together with the inscription.
12. Should a monument have to be removed, cleaned or and inscription added, permission should first be obtained from the Cemetery Trustees before proceeding with the work. Application for such permission must be in writing and an accurate description of the proposed work must be given.
13. All monuments shall be no less than eight inches in thickness at its narrowest point, and the face of the monument shall not exceed the 25 percent of the area of the plot and the length of the base shall not exceed ten percent of the width of the seat. The base area of the monument shall not exceed 90 percent of the plot width. Monuments eight inches in thickness shall not exceed three feet six inches in height. Monuments exceeding three feet six inches in height, shall increase in thickness by one inch for every foot or fraction thereof over three feet six inches in height. Neither the die stone nor any part of the monument shall exceed the length or width of the base.
14. The general rules and regulations of the Cemetery Trustees apply to all free stand crosses, but drawings and specifications for such must first be submitted and approved by the Cemetery Trustees.